Organization Management

The Organization Management module allows members to be grouped together under one organization (e.g., hospital, clinic, etc.). This structure allows the medical, dental, pharmacy director or their delegates to run reports on members of their organization and monitor the organization members’ PDMP usage.

Creating an organization is the first step in grouping users for ease of reviewing.

Any new organization must first be reviewed and approved by the appropriate PDMP administrator.

Step 1 - Adding a New Organization

To create a new organization, log into PMP AWARxE and navigate to Menu > Organizations > Add New Organization to display the Add New Organization page.

Select the appropriate Organization Type from the dropdown menu. Once an organization type is chosen, additional fills will display for population. Organization Name is a required field and denoted with a red asterisk. Once all fields are complete, click Continue to proceed. If no matching organization is found, the organization will be added, and the information will be displayed.

If there are potential duplicate organizations found, an alert will display indicating, "Do no create duplicate organizations." If this occurs, click Cancel, and review the instructions for Adding Users to Existing Organizations below.

Step 2 - Adding Organization Administrators

The Organization Administrator is responsible for managing users, including adding and approving them as well as reviewing their PMP usage. Therefore, once you have created an organization, you will need to add an Organization Administrator.

To do so, click Add in the Organization Admins section to access the Add Organization Admin window.

Search for the administrator's full last name in the search box and then click Add to add the administrator to the Selected Organization Admin list. Repeat until all appropriate administrators have been added to the organization. Once complete, click Save and close the window.

Step 3 - Review & Submission

After all organization administrators have been added to the organization, click Continue.

Review the information in the Organization Info and Organization Admins section. If revisions are needed, click Edit. If all information is accurate, click Submit.

A message will display indicating the organization has successfully been created.

Managing Users of Existing Organizations

Once an organization submission has been approved, users with an organization administrator role will be able to add, remove, approve, and review PMP usage of prescribers under their clinical supervision.

Adding New Users to Existing Organizations

The organization administrator should navigate to Menu > Organization > Manage Users, select the Organization from the Organization dropdown menu on the Manage Users page and click Add User to display the Add User page. 

Type the new user's first and last name in the First and Last Name fields and click on the Search icon. Select the new user's name from the list, then click Continue. 

Designate the new user's role as either Organization Admin or Basic User from the Role dropdown menu. 

Verify all information is correct, then click Continue. A message will display indicating the user has been successfully added to the organization. 

If a duplicate user is found, an alert will display. In this instance, click Cancel, to review active and pending users for the organization or contact the PDMP administrator. 

New organization administrators will remain in a pending status until: 

1. The PDMP administrator or other Organization Administrator has approved the request to be added.

AND

2. The added Organization Administrator has approved their membership to their organization through their PMP AWARxE profile.

New users will remain in a pending status until: 

1. The Organization Administrator has approved their request. 

AND

2. The added user has approved their membership to their organization through their PMP AWARxE profile. 

New User Approval

New users will automatically be placed in a Pending status for review and approval by the PDMP administrator. 

Users should allow up to five (5) business days for review and approval. 

Once a new user has been approved by the PDMP administrator, they will receive an email notification.

Accepting Organization Membership

Newly added users must accept membership to their organization.

To accept membership:

1. Login to your PMP AWARxE account.
2. Click on your name in the upper right corner and select My Profile.
3. Click Approve on any organizations listed in the My Organizations > Awaiting Approval section.

Removing Users from Existing Organizations

Organization Administrators have the ability to add, remove, approve, and review PMP usage of prescribers within their clinical supervision.

To remove an active user from an organization:

1. From the PMP AWARxE main menu, navigate to Menu > Organizations > Manage Users to access the Manage Users page.
2. Navigate to the Active Users tab and select the Organization from the Organization dropdown menu.
3. Click Remove to remove the user from the organization.

Prescriber Reporting

The Prescriber Activity Report is provided quarterly to all registered PMP users who have an active account, a defined role and specialty, and have written at least one opioid, sedative, or stimulant prescription during the prior eight (8) quarter period. This report shows their prescribing practice compared to others within their same specialty.

Running a Prescriber Activity Report

To run a Prescriber Activity Report, navigate to Menu > Insight > New Reports and click on Prescriber Activity Request. 

Find and select the appropriate organization from the dropdown menu. Select the users whose Prescriber Activity Reports you wish to run from the Users dropdown menu. Enter any additional search criteria and click Run Prescriber Activity. 

A message will display indicating the report has been created.

Viewing a Prescriber Activity Report

After generating one or more Prescriber Activity Reports, the results will be available in Reports History. To view Reports History, navigate to Menu > Insights > Reports History.

Click on Prescriber Activity Request to view the report. 

Viewing a Prescriber Report

To view a Prescriber Report, open the Prescriber Activity Report as outlined above, and click the hyperlink(s) under Prescriber Reports.

For additional information on viewing Prescriber Reports, please refer to the Prescriber Reports help article.